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Recruitment of Global Fund RSSH Technical Specialist (Procurement and Supply Chain Management)
This position is for the Global Fund
Job title: Global Fund RSSH Technical Specialist (Procurement and Supply Chain Management)
Supervisor: Senior Technical Specialist (PSCM)
Duration of contract: 10 months
The Technical Specialist (PSCM) position is designed to support the timely implementation of all the project’s Procurement and Supply Chain Management (PSCM) system strengthening objectives. S/he will support the overall attainment of project objectives. H/her primary focus will be on ensuring project targets and deliverables related operations are of topmost quality and effectiveness
1. Provide technical input in the development of an integrated project plan in collaboration with the Senior Technical Specialist.
2. Provide hands-on technical support to the Sub-Recipients (SR) supporting the PSCM strengthening module, ensuring highest level of project management skills are applied to the overall grant management results
3. Support the implementation of the activities of the PSCM program of the Resilient and Sustainable Systems for Health (RSSH).
4. Support the SR to develop concept notes and guidance documents in relation to interventions and activities
5. Lead SR to conduct periodic programme reviews and development performance improvement plans
6. Support capacity building for the corresponding PSCM system strengthening sub-recipient (SR) staff and the state staff.
7. Support the implementation of the project learning agenda for improved outputs and outcomes.
8. Document programmatic status and achievements and feedback to the Senior Technical Specialist on a monthly, quarterly and annual basis.
9. Support the development of communication products including but not limited to success stories, fact sheets, technical briefs, abstracts and publications.
10. Represent the project within the state and local PSCM stakeholders community.
11. Support Nigeria Health Logistics Management Information System (NHLMIS) Laboratory content development and upgrade and development of SCMS-related data use products.
12. Participate in national Supply Chain Management Systems (SCMS) technical working group [TWG] meetings and other coordination platforms.
13. Support strengthening of Logistics Management Coordination Unit (LMCUs)
14. Participate in any other activities related to the above functions.
1. Bachelor’s degree in pharmacy, health sciences, supply chain/logistics; Plus Master’s degree in Public Health, Supply Chain Management, natural and sciences or other related fields.
2. Minimum of 5 years’ field level professional experience managing supply chain of disease programs.
3. At least 3 years’ experience in program management; SR and stakeholder management
4. Good understanding of national PSCM systems and practices.
5. Experience in logistics and supply chain data management and use.
6. Strong experience using the LMIS tools [electronic and paper-based] in Nigeria. Hands-on experience with NHLMIS will be an added advantage.
7. Experience working in complex stakeholder environments especially characterized by multiple tiers of governments, variety of implementers, Significant Donor presence
8. Experience designing lab/medicine logistics systems.
9. Strong analytical and verbal communication skills.
10. Excellent written and spoken communications skills in English.
11. Strong skills in using word processing, spreadsheet, database and presentation software (Microsoft Office applications preferred).
12. Experience using web-based applications (email, browsing, and literature retrieval).
13. Ability to work with minimal supervision.
Responsible for knowledge management within the NACA PMU and with the relevant NACA Departments and other external stakeholders. The program officer is responsible for archiving and retrieval of all grant technical and legal documents, including reports, official letters, and presentations. S/he is responsible for tracking the NACA PMU workplan and monitoring the implementation of planned activities. S/he is also responsible for secretariat support for all grant-related meetings, ensuring high-quality minutes are produced and shared with stakeholders in a timely manner.
- Develop a quarterly workplan of activities of the PMU and track same to support the prompt implementation of planned activities
- Interface with relevant NACA user departments so that grant activities are coordinated and implemented smoothly.
- Interface with relevant NACA user departments to request relevant documentation, support and follow-up to retrieve requested documents that are needed for the implementation of planned grant activities.
- Support the development of periodic updates and progress reports on all components of the GF grant activities.
- Responsible for control, security, accessibility, and timeliness of grant documents that may be used by/useful to members of the PMU, such as policies, procedures, guidelines, forms, templates, etc.
- Troubleshoot and recommend solutions for issues related to PMU staff engagement with user departments in NACA and other partners interfacing with the PMU.
- Ensure adequate secretarial support for all grant-related meetings and activities involving the PMU
- Manage organizational documentation for the PMU through the grant life cycle.
- Manage grant documents while also ensuring their accuracy, quality and integrity.
- Ensure that organizational documents go through a documented and approved review-and-approval process before being stored.
- Ensure the security, accessibility, and proper distribution of grant documents.
- Manage vendor services related to meetings and travels on all grant activities
- Ensure proper compliance and adherence to all GF guidelines particularly as regards travel related activities.
- Responsible for administrative functions such as travel schedules, meeting support equipment and liaison to service providers.
Qualification and Experience
- Minimum of a first degree in Health Sciences, Life Sciences or Social Sciences
- An advanced degree in any of the above will be an advantage
- Minimum of 3 years of experience in the development field, grant program support or implementation in an administrative role
- Good knowledge and experience working on an international donor public health project, is an advantage (preferably Global Fund)
- Experience working with Government Ministry, Departments and Agencies at either the federal or state level is an advantage
- Ability to prioritize, manage time well, multitask and troubleshoot.
- Strong interpersonal and communication skills.
- Good writing and presentation skills
- Computer Skills: 5 years of experience using Microsoft Word, Excel, Outlook and PowerPoint, certificates are an advantage.