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  NATIONAL AGENCY FOR THE CONTROL OF AIDS (NACA)

INVITATION TO TENDER

ENGAGEMENT OF TECHNICAL SUPPORT ORGANIZATION FOR THE INTEGRATED BIOLOGICAL & BEHAVIOURAL SURVEILLANCE (IBBSS) AMONG KEY POPULATIONS IN NIGERIA 

Ref. No.: NACA/PRO/1564/(IBBSS)/VOL.1

Date of Issuance: 25^th June, 2024

1.0         INTRODUCTION

NACA is seeking to engage a qualified and experience Technical Support Organization (TSO) to conduct the IBBSS 2024. The TSO will be responsible for conducting the 2024 IBBSS across the 12 states engaging with the national agency for control of aids and the IBBSS task team.

The TSO will be engaged to provide overall technical leadership and direction for the entire IBBSS process from protocol development through data collection and analysis to development and dissemination of quality IBBSS reports. Provide technical guidance for the entire process (including training and data collection).

The expected duration of the engagement is 12 months (October-2024 to September-2025).

Please refer to the attached TOR for details on the conduct of the IBBSS.

1.1       Pre-qualification requirement

To qualify for consideration, interested consulting firms are required to submit Proposals including the under listed documents:

1.2       GENERAL ELIGIBILITY REQUIREMENTS:

1.       Evidence of a certificate of incorporation with Corporate Affairs Commission

(CAC) including Form CAC2 and CAC7

2.       Evidence of current Firm’s Tax Clearance Certificate for the last three (3) Years (2021, 2022, 2023)

3.       Evidence of VAT Registration with TIN No. and up-to-date remittance

4.       Evidence of Certificate of Compliance with National Pension Commission (PENCOM) valid till 31^st December, 2024;  

5.       Evidence of Certificate of Compliance by Industrial Training Fund in line with the provisions of   ITF Act, 2011 valid till 31^st December, 2024;  

6.       Evidence of Certificate of Compliance with the employees Compensation Act which requires that all Employers of labor must remit 1% of the total annual emolument of their workers to the Nigerian Social Insurance Trust Fund (NSITF). valid till 31^st December, 2024;  

7.       Evidence of Registration with the Bureau of Public Procurement (BPP) on classification and categorization of Federal contractors. valid till 31^st December, 2024;  

8.       Company Audited Account for the immediate past (3) years, 2021, 2022 & 2024;

9.       Evidence of financial capability supported with bank references from a reputable bank and commitments.

10.   Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed; 

g.       Sworn Affidavit: 

·                     disclosing whether or not any officer of the relevant committees of the National Agency for the Control of AIDS or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars; 

·                     that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter; 

·                     that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings; 

11.   Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications; 

12.   Company’s profile including profile of staff, including CV, academic and professional certificates duly signed by the academic and professional body;

13.   Details and proof of 3 similar and verifiable projects) successfully executed by the firm in the past 5 year which includes award letters, photographs and copies of transaction documents including project completion certificates.

14.   For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner) 

More details on the requested services are provided in the SBD in the link below

https://naca.gov.ng/wp-content/uploads/2024/06/SBD-FOR-IBBSS-Finalv3.pdf

The National Agency for the Control of AIDS (NACA) will make available the necessary documents and reports and other information concerning this assignment. You may obtain additional information at the following address: National Agency for the Control of AIDS (NACA) Ground Floor No. 3 Zinguinchor Street, Beside AEDC Office, Wuse zone 4, Abuja

A firm will be selected on the basis of QCBS method.

The following forms are attached in the SBD:

        (a) Terms of Reference;

        (b) Model of Curriculum Vitae;

        (c) Model of bid for submitting the Proposal;

        (d) Form for Observations of the Consultant on the Terms of Reference;

        (e)  Breakdown of Activity/cost estimate

5.0       MODE OF SUBMISSION FOR EOI/INVITATION TO TENDER DOCUMENTS

Prospective bidders are to submit two (2) copies of proposals, One Original and One Duplicate in the same envelope addressed to The Director-General, National Agency for the Control of AIDS, No. 3 Zinguinchor Street, Beside AEDC Office, Wuse zone 4, Abuja. The sealed EOI document must be clearly marked: “EOI “Engagement of Consulting Firm for the Integrated Biological & Behavioural Surveillance (IBBS) among key populations in Nigeria”.

Closing Date of submission

Each marked envelope should bear the company name, and address of the bidder, Registered and dropped in the designated Tender Box after filling the bid register for the assignment at the Reception, Ground Floor. E-mail Address: [email protected], Tel: +234-9062929463 not later than 12:00 noon on 12:00pm Tuesday, 23^rd July, 2024.

For further inquiries or clarifications, please contact the Head of Procurement, National Agency for the Control of AIDS (NACA) or  [email protected] on or before 12:00pm Thursday, 18^th July, 2024.

Please Note: Only the pre-qualified/shortlisted bidders will be contacted at a later date to participate in the second stage of the process.  

7.0       NOTES/DISCLAIMER

i.        NACA shall verify any or all documents and claims made by applicants and will disqualify bidders with falsified documents and claims.

ii.      If it is determined that submitted documents and claims have been falsified, the bidder may face prosecution in a court of law.

iii.    NACA shall not be held responsible for any disqualified proposal because of any omission or deletion relating to the submission guidelines.

iv.     This advertisement and response to it shall not be construed as a commitment on the part of NACA to award a contract to any Contractor, nor shall it entitle any of the interested parties to any claims against NACA or the Global Fund.