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DRUG MANAGEMENT AGENCY (DMA)

STATE MINISTRY OF HEALTH (KANO, KADUNA, NASARAWA, & YOBE STATES)

28th July 2025

REQUEST FOR PROPOSALS

Drug Management Agency (DMA) is an Agency of the State Ministry of Health solely responsible for procuring, warehousing and distributing Health and Health related products to public health institutions in the State. The DMA is requesting proposals from qualified firms for the engagement of Third-Party Logistics Service (3PLs) Providers to support the distribution of health and non-health related products within the States. The scope of work includes, but is not limited to, the transportation and delivery of Health and non-health related Products from the state Central Medical Store to State Zonal Stores and to designated Health Facilities within the (Kano, Kaduna, Nasarawa and Yobe). Interested firms are invited to submit their proposals accordingly:

Eligibility Requirement

1. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission CAC 2 and CAC 7.
2. Evidence of Company’s Income Tax Certificate for the last three (3) years 2022,2023,2024 valid till 31^stDecember 2025.
3. Evidence of Pension Clearance Certificate valid till 31^st December, 2025;
4. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31^st December, 2025;
5. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31^stDecember, 2025; 
6. Verifiable documentary evidence of at least three (3) similar jobs (in size, nature & complexity) executed in the last five (5) years including Letters of Awards, Job Completion Certificates, Photographs, etc;
7. Affidavit: 

• • disclosing whether any officer of the relevant committees of the State DMA or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and confirm that all information presented in its bid are true and correct in all particulars. 
  • that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter. 
  • that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings. 

8. Company Audited Accounts for the last three (3) years – 2022, 2023 & 2024; 

9. Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project if awarded (the letter should be addressed to the State DMA and must be dated within this advert period);

10. Detailed company Profile indicating addresses of business place and phone number, etc; 

11. The company must sign a cover letter.

Other Selection Criteria

1. Evidence of goods-in-transit Insurance policy
2. Evidence of type of vehicle (Cold-Chain, Pharma and Ambient Vehicles) and (proof of ownership or lease agreement for all vehicles)
3. Evidence of Experience in provision of Third-party Logistics for Health and Non-Health-related Commodities
4. Verifiable documentary evidence of similar jobs executed in the last past, including Letters of Awards, Job Completion Certificates, Photographs, etc. 
5. Evidence of Physical presence of the 3PL in the state e.g. State office address on letterhead
6. Use of technology such as tracking devices
7. Evidence of the good number of staff

GUIDELINE FOR SUBMISSION AND OPENING OF PROPOSAL

The technical and financial proposal must be in English Language and submitted in two (2) hard copies one original & one copy). The two copies shall then be enclosed and sealed in one (1) single outer envelope, and clearly marked at the topmost right corner “Lot Description” and the Name, Address, Email and Phone Number of the firm boldly written at the back of the envelope, with acknowledgement to the address below:

Attention: The Head of Drug Management Agency

• Kano State Drugs and Medical Consumables Supply Agency,

No 2, Ibrahim Taiwo Road, Opposite Radio Kano, Kano, Kano State, Nigeria

• Kaduna State Health Supplies Management Agency (KADHSMA), 2 United Textile Road Kakuri-Makera Kaduna South, Kaduna State.

• Nasarawa State Drugs and Supply Management Agency, Shendam Road, Lafia, Nasarawa State.

• Yobe State Drugs & Medical Consumables Management Agency (YODMA)

Along Potiskum-Gutba Byepass, Abbari Ward, PMB 1172, Damaturu, Yobe State

all financial proposals must also be submitted in Excel Format on a flash drive

Note: Failure to seal and mark the inner envelopes in accordance with the instructions provided in this clause shall relieve the procuring entity, State Drug Management Agency (DMA), of any responsibility for the misplacement or premature opening of the Proposal.

Deadline for Submission: The deadline for the submission of proposal should not be later than Monday 25^thAugust 2025 by 12 noon. The submission(s) received will be opened immediately after closing.

COLLECTION OF REQUESTS FOR PROPOSAL (RFP) DOCUMENT

The Request for Proposal (RFP) can be downloaded from this link;  https://naca.gov.ng/wp-content/uploads/2025/07/RFP-for-3PL-2025-DMA-1.pdf

1. The Technical Proposal and Financial Proposal must be submitted as separate documents. Under no circumstances should the Technical Proposal contain any reference to pricing information, to ensure that the evaluation is conducted solely based on technical merit.
2. Prospective vendors may quote for all the lots
3. Only proposals received through the physical address provided above will be considered. Upon submission of the proposal, service providers are expected to fill in the bid register at the location address.
4. The submission deadline is 12 Noon on Monday 25^th August 2025. Bids shall be opened immediately at the States’ respective DMAs
5. An evaluation will be carried out on the submitted document and negotiation (if necessary) will be done before awarding the contract.
6. The recommended contractor will be required to provide the service as per contract award.
7. Note that the DMA plans on entering into a one-year renewable short-term agreement with multiple service providers from this process. A Form of Contract shall be signed with the DMA, which will become the contract in the event your organization’s proposal is retained. A sample Form of Contract is indicated in Annex below and may be subject to further modifications.
8. All requests for clarification should be directed to the DMA via emails

Kano DMA: [email protected]

Kaduna DMA: [email protected], [email protected]

Nasarawa DMA: [email protected]

Yobe DMA: [email protected]

GENERAL INFORMATION

1. Bids must be in English Language and signed by an official authorized by the bidder.
2. Bids submitted after the deadline for submission would be rejected and returned.
3. All costs will be borne by the bidders.
4. The DMA is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.

NOTES/DISCLAIMER

1. Late submissions will not be accepted.
2. DMA shall verify any or all documents and claims made by applicants and will disqualify bidders with falsified documents and claims.
3. If it is determined that submitted documents and claims have been falsified, the bidder may face prosecution in a court of Law.
4. DMA shall not be held responsible for any disqualified proposal because of any omission or deletion relating to the submission guidelines.
5. This advertisement shall not be construed as a commitment on the part of DMA to award a contract to any Contractor, nor shall it entitle any Contractor submitting documents to claim any indemnity from DMA.
6. DMA is not bound to shortlist any bidder, and reserves the right to annul the bidding process at any time without incurring any liabilities or providing reason.

Yours sincerely,

Signed

Management