Blog

24^th September 2025

The National Agency for the Control of AIDS in collaboration with stakeholders, NACA is committed to leading an effective and coordinated response to the HIV epidemic.

As the national response tilts towards aligning all efforts for sustainability, the 2026 Nigeria HIV Prevention Conference is being planned to hold in May 2026.Considering the current funding constraints, the conference will showcase innovative strategies to redefine the direction of HIV prevention programming in Nigeria and promote country ownership to achieve long-term sustainability of the response and impact.

Objectives of the conference

• Promote a comprehensive, whole-of-society approach to HIV prevention in Nigeria, prioritizing adolescents and young people (AYP) as a pathway to sustaining epidemic control.
• Showcase innovative and sustainable HIV prevention models for all individuals at high1 risk, including individuals in the general population.
• Identify strategies for increased domestic funding towards society ownership and sustainability of HIV prevention programmes
• Learn from past strategies, interventions and activities that were partly or wholly unsuccessful

OBJECTIVE OF CONSULTANCY

The objective of the consultancy is to engage a professional conference management team who will support organization of the conference, broadly to serve as adviser and secretariat to the Conference Local Organizing Committee with regard to the conference planning and management, development and monitoring of sub-committees/conference secretariat master work plan to ensure adherence to timelines.

Specific Objectives;

1. Ensure successful planning and execution of the conference.
2. Ensure proper documentation of conference discussions and recommendations

Your firm need to meet the following requirements to be eligible to quote:

1. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC₁ or CAC₂ and CAC₇;
2. Evidence of Company’s Income Tax Clearance for the last three (3) years 2022,2023,2024 valid till 31^st December, 2025
3. Evidence of Pension Clearance Certificate valid till 31^st December, 2025 (this requirement is only applicable to bidders whose number of staff is 15 and above);
4. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31^st December, 2025 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
5. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31^st December, 2025;
6. Evidence of Similar Jobs in the Last Three (3) Years;

The National Agency for the Control of AIDS (NACA) will make available the necessary documents and reports and other information concerning this assignment. You may obtain additional information in the Terms of Reference and Price Schedule in the link below: https://naca.gov.ng/wp-content/uploads/2025/10/TOR.pdf

Selection method of consulting firm for this assignment will be Least Cost Selection.

SUBMISSION OF TENDER DOCUMENTS

You are to submit completed Tender, Hard Copy – One (1) original & one (1) copy in sealed envelopes labeled “Technical Bid’’ & “Financial Bid’’ with the Project Title “HIV Prevention Conference 2026” The reverse side of sealed envelope should have the name and address of your company and drop in the designated Tender Box at the Office of the Head Procurement, Ground Floor, No 3 Ziquinchor Street, Wuse Zone 4, Beside AEDC Office Abuja not later than 12:00Noon, Thursday 9^th October, 2025.

 OPENING OF BIDS

The Public Opening of the technical bids will commence immediately after the deadline for the bids submission by 12:00Noon, Thursday 9^th October, 2025at the Office of the Head Procurement, Ground Floor, No 3 Ziquinchor Street, Wuse Zone 4, Beside AEDC Office Abuja, in the presence of bidders or their representatives and CSOs/NGOs.

PLEASE NOTE:

1. Please, ensure you sign the bidders Submission Register in the Office of the Head Procurement,
2. Bids submitted after the deadline for submission would be

    returned unopened.

• Bids submitted in a wrong place will not be accepted.

1. NACA reserves the right to take decisions on any of the documents received.
2. NACA reserves the right to suspend or cancel the bidding process at any stage if and when the need arises without incurring any liabilities to the bidders or proffering any reasons for such suspension or cancellation.
3. Submissions through email or fax will not be accepted.

• The Agency shall not be responsible for any costs or expenses incurred by any Contractor in connection with the preparation of their documents.
• The Agency is not bound to award the above-mentioned contract.

5.0     The minimum validity period of your quotation is 90 days. Payment conditions is 100% after satisfactory delivery of the items. The Vendor is entitled to 30% mobilization fee upon request and presentation of Advance Performance Guarantee from a reputable Commercial Bank acceptable to NACA.

6.0     Clarifications can be asked on or before 5:00pm, Wednesday 8^th October, 2025. at the Head Procurement Office, Ground Floor, No 3 Ziquinchor Street, Wuse Zone 4, Beside AEDC Office Abuja.

7.0     Please accept the warm regards of the Director General.

Signed

Management