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NATIONAL AGENCY FOR THE CONTROL OF AIDS (NACA)

Introduction

The National Agency for the Control of AIDS (NACA) coordinates the National HIV/AIDS response, providing guidance to all implementing entities, coordinating and reporting on the attainment of national objectives of the response while ensuring that resources are used in the most efficient manner. NACA’s mandate is to ensure efficient and effective coordination of the national response leading ultimately to the attainment of universal access to HIV prevention, treatment, care, and support services for all Nigerians. NACA seeks proposals from qualified firms to provide Travel Management Services and Cleaning Services. The Travel Management Services include booking of flights, comprehensive flight booking services, including domestic and international flight reservations, ticketing, and related services for NACA staff and stakeholders. The Global Fund has approved the engagement of Travel Agent for the implementation of its supported activities as well as engagement of cleaning service vendor for NACA Headquarters.

Eligibility Criteria

1. Interested Vendors are required to submit company’s profile, Evidence of Certificate of Incorporation with the Corporate Affairs Commission (CAC) with the inclusion of Articles of Association (forms CAC2 and CAC7)
2. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years 2022, 2023 and 2024 expiring December 2025
3. Evidence of PENCOM Compliance Certificate expiring by December 2025.
4. Evidence of ITF Compliance Certificate expiring by December 2025
5. Evidence of NSITF Compliance certificate expiring by December 2025
6. Copy of Audited Company Accounts for the immediate past three years (2022, 2023 and 2024) duly stamped and signed by a certified Auditor
7. Sworn Affidavit disclosing whether or not any officer of NACA or is a former or present Director, Shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bids are true and correct in all particulars and that the company is not in receivership or any form of insolvency/bankruptcy, nor debarment and that the company nor any of the Director(s) of the company has been convicted of any financial crime
8. All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firms Letter Head Paper bearing amongst others, the Registration Number (CAC), Contact Address, Telephone Number (Preferable GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm. It is very important to note that only the requested documents are expected for vendors to submit. Failure to submit a cover letter will lead to disqualification. Will also be helpful for submission of soft copies in a secured flash drive.

ADDITIONAL REQUIREMENTS: Travel Management Services:

1. Average Cumulative annual turnover of at least NGN200 million over the reference three years as above;
2. Submission of current Accreditation/Membership from IATA and NCAA, Travel Agency duly licensed in the country.
3. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years (including Letters of Awards) in the provision of Travel Management Services. 

ADDITIONAL REQUIREMENTS: Cleaning Services:

1. Evidence of current registration with Environmental Health Officers Registration Council of Nigeria (EHORCN) Valid 2025
2. Company HSE Policy
3. Verifiable documentary evidence of at least three (3) similar jobs (in size, nature & complexity) executed in the lastfive (5) years including Letters of Awards or contract agreement.

Duration

NACA intends to enter into a Long-Term Agreement for an initial period of one (1) year, with the possibility of extension based on the agreed rates and satisfactory services delivery.

COLLECTION OF TENDER DOCUMENTS

The Standard Bidding Document (SBD) can be downloaded from this link:

Travel Management Services:

https://naca.gov.ng/wp-content/uploads/2025/06/SBD-Flight-Agent-services-clean-copy.pdf

Cleaning Services Agent:

https://naca.gov.ng/wp-content/uploads/2025/06/SBD-for-cleaning-services-final-clean-copy.docx

Submission Requirements

1. Vendors shall enclose two (2) hard copies (One original & One copy) each of the requested documents, original of the Technical bid with a copy in one (1) envelope and the original of the Financial bid with a copy in another envelope, duly marked the envelopes as “Technical” and “Financial.” The two (2) envelopes shall then be enclosed and sealed in one (1) single outer envelope and should be delivered on or before the due date and time by hand in a sealed envelope, indicating on the envelope “Provision of Travel Management Services” or “Provision of Cleaning Services” for the National Agency for the Control of AIDS (NACA).
2. The submission deadline is by 12noon on Thursday, 3^rd July 2025. Bids shall be opened immediately atthe Procurement Unit, National Agency for the Control of Aids (NACA) No 3 Ziquinchor Street, Wuse Zone 4, Beside AEDC Office, Abuja.
3. An evaluation will be carried out on the submitted document and negotiation (if necessary) will be done before awarding the contract.
4. All requests for clarifications should be directed to the Head Procurement, No 3 Ziquinchor Street, Wuse Zone 4 Besides AEDC Office, Abuja on or before 24^th June 2025 between 9am – 4pm, Monday – Friday.

Signed

Management.