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REQUEST FOR PROPOSAL FOR PROVISION OF TRAVEL MANAGEMENT SERVICES FOR NACA-GF PROJECT

                                                                                                                               

NATIONAL AGENCY FOR THE CONTROL OF AIDS (NACA)

REQUEST FOR PROPOSAL FOR PROVISION OF TRAVEL MANAGEMENT SERVICES FOR NACA-GF PROJECT

Introduction

The National Agency for the Control of AIDS (NACA) coordinates the National HIV/AIDS response, providing guidance to all implementing entities, coordinating and reporting on the attainment of national objectives of the response while ensuring that resources are used in the most efficient manner. NACA’s mandate is to ensure efficient and effective coordination of the national response leading ultimately to the attainment of universal access to HIV prevention, treatment, care, and support services for all Nigerians. NACA seeks proposals from qualified firms to provide Travel Management Services. The Travel Management Services include booking of flights, comprehensive flight booking services, including domestic and international flight reservations, ticketing, and related services for NACA staff and stakeholders. The Global Fund has approved the engagement of Travel Agent for the implementation of its supported activities.

Eligibility Criteria

  1. Interested Vendors are required to submit company’s profile, Evidence of Certificate of Incorporation with the Corporate Affairs Commission (CAC) with the inclusion of Articles of Association (forms CAC2 and CAC7)
  2. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years 2022, 2023 and 2024 expiring December 2025.
  3. Sworn Affidavit disclosing whether or not any officer of NACA or is a former or present Director, Shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bids are true and correct in all particulars and that the company is not in receivership or any form of insolvency/bankruptcy, nor debarment and that the company nor any of the Director(s) of the company has been convicted of any financial crime.
  4. Submission of current Accreditation/Membership from IATA and NCAA, Travel Agency duly licensed in the country.
  5. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years (including Letters of Awards) in the provision of Travel Management Services.
  6. All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firms Letter Head Paper bearing amongst others, the Registration Number (CAC), Contact Address, Telephone Number (Preferable GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.

Duration

NACA intends to enter into a Long-Term Agreement for an initial period of one (1) year, with the possibility of extension based on the agreed rates and satisfactory services delivery.

Financial Proposal Submission:

The service fees provided shall ONLY be on a transaction basis per activity.

No other service fees should be provided/requested apart from the ones stipulated on the transaction fees as follows:

S/N

DESCRIPTION OF SERVICES

COMMISSION (IN NAIRA)

1

Issue a Domestic Air Ticket (One Way)

 

2

Issue a Domestic Air Ticket (Return Booking)

 

3

Issue an International Air Ticket (One Way)

 

4

Issue an International Air Ticket (Return Booking)

 

5

Ticket change fee (reschedule – reroute)

 

6

Missed Flight Rescheduling

 

7

Other fees (please describe)

 

8

Credit limit

 

Submission Requirements

  1. Vendors shall enclose two (2) hard copies (One original & One copy) each of the requested documents, original of the technical bid with a copy in one (1) envelope and the original of the Financial bid with a copy in another envelope, duly marked the envelopes as “Technical” and “Financial.” The two (2) envelopes shall then be enclosed and sealed in one (1) single outer envelope and should be delivered on or before the due date and time by hand in a sealed envelope, indicating on the envelope “Provision of Travel Management Services” for the National Agency for the Control of AIDS (NACA).
  2. The submission deadline is by 12noon on Tuesday, 12th August 2025. Bids shall be opened immediately at the Procurement Unit, National Agency for the Control of Aids (NACA) No 3 Ziquinchor Street, Wuse Zone 4, Beside AEDC Office, Abuja.
  3. An evaluation will be carried out on the submitted document and negotiation (if necessary) will be done before awarding the contract.
  4. All requests for clarifications should be directed to the Head Procurement, No 3 Ziquinchor Street, Wuse Zone 4 Besides AEDC Office, Abuja on or before 1st August, 2025 between 9am – 4pm, Monday – Friday.

 

 

Signed

Management.

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