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  NATIONAL AGENCY FOR THE CONTROL OF AIDS (NACA)

ADVERT FOR THE ENGAGEMENT OF A CONSULTANT AS DATA ASCRIBERS FOR THE RETRIEVAL OF DATA ON EQA PARTICIPATION FROM HARD COPY QUESTIONNAIRES

Background

The National Agency for the Control of AIDS (NACA), in collaboration with the Federal Ministry of Health (FMOH) and the Nigeria Centre for Disease Control (NCDC), has implemented various laboratory system interventions supported by the Global Fund. One of the key interventions under this initiative is the External Quality Assessment (EQA) program, which ensures the accuracy and reliability of laboratory testing across the country.

To monitor and evaluate the effectiveness of this program, data on EQA participation has been collected using hard copy questionnaires deployed to participating laboratories. To ensure proper documentation, data retrieval, and analysis, NACA seeks to engage two data ascribers to retrieve, transcribe, and digitize information from these hard copy records.

1. Objective

The primary objective of this engagement is to recruit two experienced data ascribers to support the transcription, and digital archiving of EQA participation data from hard copy questionnaires deployed to participating laboratories.

1. Scope of Work

The data ascribers will be responsible for the following tasks:

1. Data Transcription: Accurately transcribe data from the hard copy questionnaires into an electronic format.
2. Data Entry and Validation: Ensure the digitized data is entered correctly into the designated database, maintaining data accuracy and completeness.
3. Data Quality Assurance: Cross-check and validate transcribed data against original documents to identify and rectify any inconsistencies.
4. Storage and Documentation: Properly document the retrieved and digitized data in a structured manner for future reference and analysis.Reporting: Provide periodic progress reports on the retrieval and transcription process, highlighting any challenges encountered and recommendations for improvement.

1. Deliverables

The data ascribers are expected to deliver the following outputs:

1. A compiled and digitized dataset containing all retrieved EQA participation records.
2. A summary report detailing the transcription process, challenges encountered, and mitigation strategies.
3. A validated and quality-checked dataset ready for analysis.

1. Duration of Engagement

The engagement is expected to last for 30 days, with an option for extension based on performance and project needs.

6.   Number of persons to be engaged- 2 Persons

1. Required Qualifications and Experience

The data ascribers should meet the following criteria:

• A degree or Higher diploma in a relevant field such as statistics, data management, health sciences, information systems, or any other related discipline.
• Documented Evidence of at least 2 Experience in data analytics, transcription, entry, and validation (Evidence of similar jobs preferably)
• Proficiency with Evidence in using data entry and management software (e.g., Microsoft word, Excel, Access).
• Method of approach
• Attention to detail and ability to maintain high levels of data accuracy.
• Strong organizational and communication skills.

1. Reporting and Supervision

The data ascribers will report to the Global Fund Technical Advisor – Lab Systems C19RM/HIV at NACA. Regular check-in meetings will be scheduled to monitor progress, provide feedback, and address any challenges encountered.

9.Payment Method

100% Payment after completion of the assignment and job completion issuance by the technical team in NACA

10. Selection Method: Individual Consultant Qualification Selection Method

LINK FOR REQUESTFOR PROPOSAL:

https://naca.gov.ng/wp-content/uploads/2025/03/RfP-Engagement-of-Consultants-as-Data-Ascribers-clean-copy.pdf

Documents:

While submitting the Technical Proposal, the Applicant shall, in particular, ensure to attach thefollowing:

• Profile of the consultant
• Copies of all certificates for all qualifications indicated in the CV.
• Relevant Experience and relevant supporting document.
• Recent CV
• Cover Letter

The financial proposal shall specify a total lump sum amount.

GUIDELINE FOR SUBMISSION AND OPENING OF DOCUMENTS

The detailed Proposal must be in English Language and submitted in three (3) hard copies each (one original & two copies) of the requested documents and proposal. The documents shall then be enclosed and sealed in one (1) single outer envelope, and clearly marked at the topmost right corner “Engagement of a Consultant as Data Ascribers for the Retrieval of Data on EQA Participation from Hard Copy Questionnaires” and the Name, Address, Email and Phone Number of the Consultant boldly written at the back of the envelope, with acknowledgement to NACA office at the address below.

Deadline for Submission: The deadline for the submission of proposal should not be later than Tuesday 12 noon of 11^th April,2025. The submission(s) received will be opened immediately after closing at NACA Conference Room in the presence of consultants that choose to attend.

ADDRESS FOR INFORMATION AND SUBMISSION OF PROPOSALS

Attention:

Head Procurement

National Agency for the Control of AIDS (NACA) 

Ground Floor Room 1.08

No. 3 Zinguinchor Street, Beside AEDC Office, Wuse zone 4, Abuja

GLOBAL FUND CODE OF CONDUCT

You shall get acquainted with the global fund code of conduct for consultants using this link below: https://www.theglobalfund.org/media/3275/corporate_codeofconductforconsultants_policy_en.pdf

Accepting this invitation shall serve as an acknowledgement and agreement to abide by the Global Fund Code of Conduct for Consultants.