Ref. No.: NACA/PRO/271/PM

Date of Issuance: 7^th May, 2024

• INTRODUCTION

The National Agency for the Control of AIDS (NACA) is statutorily responsible for the coordination of the National HIV response. The Agency has received funding from the Global Fund for the Year 2024-2026 for HIV related interventions. The Agency now intends to update  it’s vendor database for efficient and effective procurement processes in line with the NACA procurement policy. To achieve the set objectives, the Agency wishes to apply these funds in the implementation of its projects through procurement of various Goods and Services. Accordingly, and in compliance with international best practices, the Agency hereby invites interested and qualified Contractors/Service Providers to express interest in the procurement of the following Goods and Services:

2.0 SCOPE OF WORK

The comprehensive scope of services, as it relates to the services listed above as well as specification and quantifications concerning items of supplies, shall be provided in the Request for Proposal (RFP) and Tender document respectively to the Firms that will be Successfully Shortlisted in the Agency’s Database. The outcome of this exercise will lead to a creation of a new vendor database for the Agency.

3.0    GENERAL ELIGIBILITY REQUIREMENTS

The general public may wish to be guided that all procurement activities of the Agency shall be fully governed by the approved Global Fund Procurement Guidelines in public procurement whereby the following mandatory requirement/ eligibility criteria are expected to be met by all prospective bidders:

1. Evidence of Certificate of Incorporation with the Corporate Affairs Commission (CAC) with the inclusion of Articles of Association (forms CAC2 and CAC7);
2. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years ( 2020, 2021 & 2022) valid till 31^st December 2023;
3. Evidence of current Pension Compliance Certificate valid till 31^st December 2023;
4. Evidence of current Industrial Training Fund (ITF) Compliance Certificate valid till 31^st December 2023;
5. Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31^st December 2023;
6. Copy of Audited Company Accounts for the immediate past three years (2020, 2021 & 2022) duly stamped and signed by certified Auditor;
7. Bank Reference letter or Letter of good-standing from bank (Within the period of the Advert)
8. Sworn Affidavit disclosing whether or not any officer of NACA or Bureau of Public Procurement (BPP) is a former or present Director, Shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bids are true and correct in all particulars and;

• that the company is not in receivership or any form of insolvency/bankruptcy, nor debarment and that the company nor any of the Director(s) of the company has been convicted of any financial crime;

1. Company’s Profile and organizational structure with the full name of the organization and contact person, postal address, telephone/fax numbers, and e-mail addresses.
2. Verifiable documentary evidence of at least three (3) similar jobs executed in the last Five (5) years including Letters of Awards and Job Completion Certificates;
3. All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firms Letter Head Paper bearing amongst others, the Registration Number (CAC), Contact Address, Telephone Number (Preferable GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm. It is very important to note that only the requested document are expected for vendors to submit.

4.0 SPECIFIC TECHNICAL EVALUATION CRITERIA:

4.1 CATERING SERVICES

Vendors are expected to provide quotations  for Tea Break, Lunch and provision of hall for less than 100person and 100 Persons to 150 Persons for out door event. Quotation should be in the state of interst and presence

4.2 PRINTER INKS AND CARTRIDGES

1. Evidence of partnership/distributorship/ dealership in Printer Inks and cartridges, toners from major manufacturers, and or in-country representatives of the manufacturers.

4,3 SUPPLY OF IT EQUIPMENT

1. Evidence of Valid  Manufacturer’s Authorization on products it intends to supply

4.4 ICT REPAIRS

1. Evidence of skills in the planning and execution of preventive and corrective maintenance.
2. Experience in maintaining Printers, Photocopiers, and Scanner Machines.

4.6 SUPPLY OF PHARMACEUTICALS ITEMS

          Evidence of registration of premises with Pharmaceutical Council of Nigeria valid till December, 2023.

5.0    MODE OF SUBMISSION FOR EOI/PRE-QUALIFICATION DOCUMENTS

1. Prospective bidders are to submit two (2) copies of their EOI/Prequalification documents for the Lots of their choice; One Original and One Duplicate in the same envelope addressed to The Director-General, National Agency for the Control of AIDS, No. 3 Zinguinchor Street, Beside AEDC Office, Wuse zone 4, Abuja. The sealed EOI document must be clearly marked: “EOI Catering Service” or “EOI Stationeries and Office Consumables” etc.

Closing Date of submission

Each marked envelope should bear the company name, and address of the bidder, Registered and dropped in the designated Tender Box after filling the bid register for the category of procurement at the Reception, Ground Floor. E-mail Address: [email protected], Tel: +234-9062929463 not later than 12:00 noon on  4^th June, 2024.

For further inquiries or clarifications, please contact the Head of Procurement, National Agency for the Control of AIDS (NACA) or  [email protected] on or before 12:00Noon 21^st May 2024.

Please Note: Only the pre-qualified/shortlisted bidders will be contacted at a later date to participate in the second stage of the process.

6.0    GENERAL INFORMATION

1. Bids must be in English Language and signed by an official authorised by the bidder;
2. Bids submitted after the deadline for submission will be rejected;
3. Bidders can express interest for any Lots with evidenced capacity to execute but not more than 2 lots; Please note this is a new processs and vendor already prequalified are to apply to be prequalified in the new data base.
4. Bidders with more than two lots will be disqualified.
5. Bidders with similar Directors in same lot will be disqualified.
6. All bids without cover letter and signature will be disqualified
7. All costs incurred by respondents as a result of this invitation and any subsequent requests for information shall be for the respondent’s account only;
8. The National Agency for the Control of AIDS (NACA) is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities;
9. Site visits/ samples of items to be supplied may be required.

7.0    NOTES/DISCLAIMER

1. NACA shall verify any or all documents and claims made by applicants and will disqualify bidders with falsified documents and claims.
2. If it is determined that submitted documents and claims have been falsified, the bidder may face prosecution in a court of law.

• NACA shall not be held responsible for any disqualified proposal because of any omission or deletion relating to the submission guidelines.

1. This advertisement and response to it shall not be construed as a commitment on the part of NACA to award a contract to any Contractor, nor shall it entitle any of the interested parties to any claims against NACA or the Global Fund.

Signed

Management