FEDERAL REPUBLIC OF NIGERIA 

REQUEST FOR PROPOSALS

for

Individual Consulting Services

Fixed-Based Payments (Monthly)

          Engagement of Drivers

                         March, 2023

 

Letter of Invitation

 

Dear Sir:

2.         1. The National Agency for the Control of AIDS (NACA) invites proposals for consulting services for the following assignment: Engagement of Driver The purpose of this assignment is as follows: In carrying out her mandate in the project, there is need to have a qualified driver who will aid in running the program smoothly. NPSCMP therefore; seek the services of competent individual for this task

More details on the requested services are provided in the Terms of Reference in section A below

The National Agency for the Control of AIDS (NACA) will make available the necessary documents and reports and other information concerning this assignment. You may obtain additional information at the following address: National Agency for the Control of AIDS (NACA) Ground Floor No. 3 Zinguinchor Street, Beside AEDC Office, Wuse zone 4, Abuja.

A candidate will be selected on the basis of comparison of individual qualifications (Curriculum Vitae and Experience), Technical Approach, Methodology and Workplan

 

5. The following forms are attached:

 

        (a)  Terms of Reference;

        (b) Model of Curriculum Vitae;

        (c) Model of Letter for submitting the Proposal;

        (d) Form for Observations of the Consultant on the Terms of Reference;

 

Yours sincerely,

A.I Waziri

Head Procurement

For Director General

 

 

A. Terms of reference

 

Engagement of Driver

 

Location: Abuja

Grade: Consultant

Project / Program:  Nigeria Global Fund CRM-19

Reports To: NPSCMP

 

1.    Background

The National Product Supply Chain Management Program (NPSCMP) funded by the Global Fund through the National Agency for the Control of AIDS (NACA) under the Resilient and Sustainable Systems for Health (RSSH) Grant is modelled to ensure continued availability of health products at the last mile through total visibility for accountability and control across the HIV, Malaria, and TB space in Nigeria.

NPSCMP as sub-recipient is responsible for implementing the Procurement and Supply Chain Management (PSM) component of the RSSH Grant for which NACA is the Principal Recipient. The aim is to achieve set goals and objectives in a sustainable manner. This also includes gaining the right manpower support for the NPSCMP.

In carrying out her mandate in the project, there is need to have a qualified driver who will aid in running the program smoothly. NPSCMP therefore; seek the services of competent individual for this task.

2.   Goal and Objectives

In carrying out her mandate in the project, there is need to have a qualified driver who will aid in running the program smoothly. NPSCMP therefore; seek the services of competent individual for this task.

The scope of work and expected outputs/deliverables will be the following:

 

Terms of Reference

1. Drive office vehicles for the transport of authorised personnel.

2. Collect and deliver mail, documents, and other items.

4. Ensure that all vehicles comply with the Minimum Operating Security Standards (MOSS). 5. Take care of the day-to-day maintenance of assigned vehicles, check oil, water, battery and brakes.

6. Log official trips, daily mileage, gas consumption, oil changes and greasing.

7. Follow all rules and regulations in relation to the management of NPSCMP.

8. Perform other related duties as required.

 

Skills and Competencies

Able to work under minimal supervision and be proactive and initiative.

Integrity, flexible approaches to work coupled with enthusiasm, commitment and energy. The ability to work in a multi-cultural and multi-national environment.

Good organization and planning skills.

Effective time management skills.

Excellent interpersonal skills.

Ability to work in a team.

Good communication skills.

Ability to perform multiple tasks and work under pressure with a wide range individuals and institutions.

Maintenance of confidentiality at all times.

 

Requirements:

 

Minimum High School Certificate.

• Valid Driver’s Licence.

• Training in Mechanics will be an added advantage.

• Ability to communicate in English, read and write.

•Willingness to travel extensively in the country and in the sub-region.

•Attained defensive driving training.

•Must be resident in Abuja

• At least three (3) years working experience as a Driver for a Donor funded project.

• Knowledge of computer applications (MS Word and Excel) will be an added advantage.

 

Reporting line:

The selected personnel will be required to report milage log to the Head of Admin NPSCMP at refuelling instances, and report to the management of NPSMCP through the Head of Admin on monthly basis.

3.   Duration:

April 2023-Dec 2023

4.   Documents:

While submitting the Technical Proposal, the Applicant shall, in particular, ensure to attach the following:

–      Profile of the consultant

–      Copies of all certificates for all qualifications indicated in the CV.

–      Relevant Experience and relevant supporting document.

–      Recent CV

 

The financial proposal shall specify a total lump sum amount.

6. COLLECTION OF REQUESTS FOR PROPOSAL (RFP) DOCUMENT

The Request for Proposal (RFP) can be downloaded from this link;

7. GUIDELINE FOR SUBMISSION AND OPENING OF DOCUMENTS

The detailed Proposal must be in English Language and submitted in three (3) hard copies each (one original & two copies) of the requested documents and proposal. The documents shall then be enclosed and sealed in one (1) single outer envelope, and clearly marked at the topmost right corner “Engagement of Driver” and the Name, Address, Email and Phone Number of the Consultant boldly written at the back of the envelope, with acknowledgement to NACA office at the address below. Alternatively, Submission can be made to [email protected].

 

a.   Deadline for Submission: The deadline for the submission of proposal should not be later than Monday, 12 noon of 27^th March, 2023. The submission(s) received will be opened immediately after closing at NACA Conference Room in the presence of consultants that choose to attend.

8. ADDRESS FOR INFORMATION AND SUBMISSION OF PROPOSALS

Attention:

Head Procurement

National Agency for the Control of AIDS (NACA) 

Ground Floor Room 1.08

No. 3 Zinguinchor Street, Beside AEDC Office, Wuse zone 4, Abuja

OR

Email: [email protected]

9. GLOBAL FUND CODE OF CONDUCT

You shall get acquainted with the global fund code of conduct for suppliers using this link below: https://www.theglobalfund.org/media/3275/corporate_codeofconductforsuppliers_policy_en.pdf

Accepting this invitation shall serve as an acknowledgement and agreement to abide by the Global Fund Code of Conduct for Suppliers.

10.    NOTES/DISCLAIMER

i.   Late submissions will not be accepted.

ii. NACA shall verify any or all documents and claims made by applicants and will disqualify   consultants with falsified documents and claims.

iii. If it is determined that submitted documents and claims have been falsified, the consultant may face prosecution in a court of Law.

ii.  NACA shall not be held responsible for any disqualified proposal as a result of any omission or deletion relating to the submission guidelines.

iii. This advertisement shall not be construe a contract to any Consultant, nor shall it entitle any Consultant submitting documents to claim any indemnity from NACA.

iv. NACA is not bound to shortlist any Consultant, and reserves the right to annul the bidding process at any time without incurring any liabilities or providing reason.

 

Signed

Management.

    

B. Format of Curriculum Vitae (CV)

Name :        

 

Complete address :

 

Profession : 

 

Date of Birth :        

 

Years of professional experience :                                               

Nationality :     

 

Membership in Professional Societies :    

 

Detailed Tasks Assigned :   

 

Key Qualifications :

[Give an outline of your experience and training most pertinent to tasks on assignment.  Describe degree of responsibility you held on relevant previous assignments and give dates and locations.  One page should be sufficient.] 

Education :

[Summarize college/university and other specialized education, giving names of schools, dates attended, and degrees obtained.   A page or less should be sufficient.]

 

Employment Record :

[Starting with present position, list in reverse order every employment held.  List all positions held since graduation, giving dates, names of employing organizations, titles of positions held, and locations of assignments.  For experience in last ten years, also give types of activities performed and client references, where appropriate.  Use about two pages.]

 

Languages :

[For each language indicate proficiency: excellent, good, fair, or poor in speaking, reading, and writing.]

 

Certification :

 

      I, the undersigned, certify that to the best of my knowledge and belief, these data correctly describe me, my qualifications, and my experience.

 

                                                                                       Date :    

Day/Month/Year

[Signature of consultant ]                                                          

 

Full Name of Candidate :

 

C. Proposal

[Location, Date]

 

To : [Name and address of Procuring Entity]

 

Mr/Mrs. :

 

      I, the undersigned, offer to provide the consulting services for [Title of consulting services] in accordance with your Letter of Invitation dated [Date]. 

 

      My fees are [net of taxes, estimated at…, as applicable]

 

      I hereby submit my Proposal, which includes this Technical and Financial Proposal.

 

      I understand that you are not bound to accept any Proposal you receive.

 

      I remain,

 

Yours Truly,

 

Name of the Consultant :

 

Address :

 

 

                                       D.      observations and suggestions

          of the candidate consultant on the terms of reference

 

 

1.

2.

3.

4.

5.

 

 

List of Annexes

 

      Annex A :        Cost Estimate of Services, and Schedule of Rates.

      Annex B :         Consultants Reporting Requirements.

      Annex C :        Evaluation Criteria.

 

 

Annex A

 

Cost Estimate of Services

 

      (1) Remuneration

 

                        Rate /Month                  Number of Months              Total (currency)

                     in (currency)

         

      (2) Reimbursables

 

                                                    Rate               Units/Days                    Total

      (a) (International)

          (Local)

          Travel  + Taxi                           

 

      (b) Local

          Transportation                          

 

      (c) Communications                      

 

      (d) Hotel Accomodation               

                                                                                                     Sub-total (2)

 

      TOTAL COST                      

       

 

ACTIVITY SCHEDULE (Consultant to modify accordingly)

 

Activity (Work)                                                   periods

 

                        1st         2nd       3rd       4th        5th        6th        7th     8th     9th     10th   11th    12th       

                                                                                                                                                                                                                                                                                           

Annex B

Consultants Reporting Requirements

 

Reports                                                Date

 

1. Inception Report – within two (2) weeks of assumption of duty/signing of contract.                           

2. Progress Reports- within six (6) weeks of assumption of duty/signing of contract.

3. Draft Final Report- within four (4) weeks of completion of the survey.                                             

4. Final Report- within two (2) weeks of submission of the draft  report.                                                 

 Annex C

EVALUATION CRITERIA

 

 

 

The Criteria, sub-criteria, and point system for the evaluation of the Technical Proposals are:

                                                                                               Points

 

(i)     Specific experience of the Consultant relevant to the assignment:               60

1)    Adequacy for the assignment              60

 

 

(ii)    Key professional qualifications and competence for the assignment:           40

1)    General qualifications                         40

 

 

                                                        Total points for criterion (I & ii):          100

 

Note:  Quality Based Procurement method will be adopted for this purpose with technical weighted score at 80%