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FEDERAL
REPUBLIC OF NIGERIA

REQUEST FOR PROPOSALS

for

Individual Consulting Services 

Time-Based Payments 

ENGAGEMENT OF CONSULTANT FOR THE

TRAINING ON
FINANCIAL MANAGEMENT TRAINING ON FINANCIAL MANAGEMENT FOR IMPROVED RESULT FOR PRINCIPAL
RECIPIENT AND SUB-RECIPIENT NACA-RSSH.

MARCH, 2023.

 

Letter of Invitation

 

Dear Sir:

The National Agency for the Control of AIDS (NACA) invites proposals for consulting services for the following assignment: TRAINING ON FINANCIAL MANAGEMENT TRAINING ON FINANCIAL MANAGEMENT FOR IMPROVED RESULT FOR PRINCIPAL RECIPIENT AND SUB-RECIPIENT NACA-RSSH. The purpose of this assignment is as follows: The training will among other things enable participants to:

·        Post Transactions into the software

·        Validate postings into the QuickBooks Accounting software.

·         Analyse sources and uses of funds to verify correctness and accuracy

  More details on the requested services are provided in the Terms of Reference in section A below.

 The National Agency for the Control of AIDS (NACA) will make available the necessary documents and reports and other information concerning this assignment. You may obtain additional information

at the following address: Procurement Unit at National Agency for the Control of AIDS (NACA) Ground Floor No. 3 Zinguinchor Street, Beside AEDC Office, Wuse zone 4, Abuja.

A candidate will be selected on the basis of comparison of individual qualifications (Curriculum
Vitae and Experience), Technical Approach, Methodology and Workplan

The following forms are attached:

        (a)  Terms of Reference;

        (b) Model of Curriculum Vitae;

        (c) Model of Letter for submitting the Proposal;

        (d) Form for Observations of the
Consultant on the Terms of Reference;

Yours sincerely,

I.A Waziri

Head Procurement

For Director General

 

A.   Terms of reference

 

ENGAGEMENT OF CONSULTANTS FOR TRAINING ON FINANCIAL MANAGEMENT TRAINING ON FINANCIAL MANAGEMENT FOR IMPROVED RESULT FOR PRINCIPAL RECIPIENT AND SUB-RECIPIENT NACA-RSSH.

Location: Nasarawa

Task Title:
Consultancy to provide training on Financial Management training for improved result for Principal Recipient and Sub-Recipient NACA- RSSH

Duty Station:
NACA- RSSH Head Quarters, Abuja

Contract Modality:
Individual

Duration:
5 working days

 

BACKGROUND

NACA is the Principal Recipient of the Global Fund grant for Resilient and Sustainable System for Health (RSSH). The Grant implementation period is April 1, 2021 to December 31, 2023.

The Grant includes implementation by the PR and four (4) Sub-Recipients (SRs) (all Government of Nigeria agencies/institutions) namely; NPHCDA, DHPRS, NPSCMP, and NCDC to drive the process. The grant is designed to support the four SRs to continue implementing the Nigeria Resilient and Sustainable Systems for Health (RSSH) grant to strengthen and expand the capacity of Nigeria’s health system and drive improvements in primary Health care.

As part of the coordinating roles of the National Agency for the Control of AIDS(AIDS) as the Principal Recipient (PR), the Agency having identified the need to strengthen the reporting functions of the Sub Recipients s (SR) has concluded plans to train PR and SR finance officers as well as selected program Manager/officers on Financial Management training for improved result for Principal Recipient and
Sub-Recipient

Objectives of the training

At the end of the course participants will be able to:

 

§  Identify and assess the critical terms and conditions of grant aid for donor-funded projects

§ Ensure compliance with donor terms and conditions including: providing supporting documents; correct procurement of goods and services; and meeting financial reporting requirements.

§  Prepare a donor financial report to match with a project narrative report

§  Clarify key responsibilities and routines needed for successful grant management

§  Identify the requirements for closing off a donor grant

§  Manage the relationship with donors, head office and implementing partners with greater confidence

§  Ensure compliance with funder requirements

§  Address the critical aspects of managing grant finances

§  Effectively report grants management progress to stakeholders 

 

Training Module

§  Documentation for grant

§  Books of account

§  Retiring advances

§  Filling and Archiving

§  Treatment of taxes (SDT, WHT, etc)

§  Financial management and Reporting

§  Budgeting Revision 

§  Asset management

Participants

This training is designed for Principal Recipient and Sub-Recipient staff.

The number of participants for the training is 26 persons.

Methodology

The training will adopt a participatory approach which utilizes presentation, discussions, case studies syndicates work. Training modules, practical and brainstorming sessions.

Duration

Five days

Certification

Participants will be issued with certificates after the completion of the training.

Qualification and Experience

The consulting firm must be a reputable financial management firm that has over 5 years demonstrable experience in training on donor funded project in the following areas below.

·       Financial Planning and forecasting

·       Cash flow management

·       Risk management

·       Budget preparation and construction

·       Budget monitoring, control and reporting

·       Internal control

Mode of Payment 

Payment shall be made in Nigerian Naira.

Deliverable

Detailed report of the training.

Venue: 

The venue for the training is proposed to hold out of State, Nasarawa State.

HOW TO APPLY?

All qualified, experienced and interested consultants can kindly submit their Proposal along with a training proposal for staff as well as a record of previous training on or before 27^th March, 2023. The technical and financial proposals should be submitted to National Agency for the Control of AIDS (NACA) Ground Floor No. 3 Ziguinchor Street, Beside AEDC Office, Wuse zone 4, Abuja.

3.  Documents:

While submitting the Proposal, the Applicant shall, in particular, ensure to attach the following:

–      Cover letter (max 1 page) explaining why they are the most suitable for the work.

–      Copies of all certificates for all qualifications indicated in the CV.

–      Relevant Experience
(max 2 page) and relevant supporting
document.

–      Detailed methodology and conceptual framework
with expected deliverables and timelines, man
days required (3-5 pages).

–      Recent CV

–      A detailed training proposal

–      Record of previous similar trainings carried out

The financial proposal shall specify a total lump sum amount (including a breakdown of costs for fee, travel and number of working days). Payments will be made in installments based upon key outputs/deliveries (mentioned under payment schedule above).

 

6.`COLLECTION OF REQUESTS FOR PROPOSAL (RFP) DOCUMENT

The Request for Proposal (RFP) can be downloaded from this link;

7.  GUIDELINE FOR SUBMISSION AND OPENING OF DOCUMENTS

The detailed Proposal must be in English Language and submitted in three (3) hard copies each (one original & two copies) of the requested documents and proposal. The documents shall then be enclosed and sealed in one (1) single outer envelope, and clearly marked at the topmost right corner “TRAINING ON FINANCIAL MANAGEMENT FOR IMPROVED RESULT FOR PRINCIPAL RECIPIENT AND SUB-RECIPIENT NACA-RSSH” and the Name, Address, Email and Phone Number of the Consultant boldly written at the back of the envelope, with acknowledgement to NACA office at the address below.

Bids are to be dropped into the designated bid receipt box at the reception area after registering the bids with the receptionist at NACA reception area.

a.   Deadline for Submission: The deadline for the submission of proposal should not be later than Monday, 12 noon of 27^th March, 2023. The submission(s) received will be opened immediately after closing at NACA Conference Room in the presence of consultants that choose to attend.

8.  ADDRESS FOR INFORMATION AND SUBMISSION OF PROPOSALS

Attention:

Head Procurement

National Agency for the Control of AIDS (NACA) 

Ground Floor Reception

No. 3 Zinguinchor Street, Beside AEDC Office,
Wuse zone 4, Abuja

OR

Email: [email protected]

9. GLOBAL FUND CODE OF CONDUCT

You shall get acquainted with the global fund code of conduct for suppliers using this link below: https://www.theglobalfund.org/media/3275/corporate_codeofconductforsuppliers_policy_en.pdf

Accepting this invitation shall serve as an acknowledgement and agreement to abide by the Global Fund Code of Conduct for Suppliers.

 

10.     NOTES/DISCLAIMER

i.    Late submissions will not be accepted.

ii. NACA shall verify any or all documents and claims made by applicants and will disqualify   consultants with falsified documents and claims.

iii. If it is determined that submitted documents and claims have been falsified, the consultant may face prosecution in a court of Law.

ii.   NACA shall not be held responsible for any disqualified proposal as a result of any omission or deletion relating to the submission guidelines.

iii.  This advertisement shall not be construe a contract to any Consultant, nor shall it entitle any Consultant submitting documents to claim any indemnity from NACA.

iv.  NACA is not bound to shortlist any Consultant, and reserves the right to annul the bidding process at any time without incurring any liabilities or providing reason. 

Signed

Management.

B. Format of Curriculum Vitae (CV)

Name :           

Complete address:

Profession :     

Date of Birth:            

Years of professional experience :                                       

Nationality :            

Membership in Professional Societies :          

Detailed Tasks Assigned :       

 

Key Qualifications :

[Give an outline of your experience and training most pertinent to tasks on assignment.  Describe degree of responsibility you held on relevant previous assignments and give dates and locations.  One page should be sufficient.]

Education :

[Summarize college/university and other specialized education, giving names of schools, dates attended, and degrees obtained.   A page or less should be sufficient.]

Employment Record:

[Starting with present position, list in reverse order every employment held.  List all positions held since graduation, giving dates, names of employing organizations, titles of positions held, and locations of assignments.  For experience in last ten years, also give types of activities performed and client references, where appropriate.  Use about two pages.]

Languages : 

[For each language indicate proficiency: excellent, good, fair, or poor in speaking, reading, and writing.]

Certification :

         I, the undersigned, certify that to the best of my knowledge and belief, these data correctly describe me, my qualifications, and my experience.

                                                                                        

                                                       Date: 

                                                       Day/Month/Year

[Signature of consultant]                                                              

Full Name of Candidate :

 

C.
Proposal

                                                          [Location, Date]

 

To : [Name and address of Procuring Entity]

Mr/Mrs. : 

        I, the undersigned, offer to provide the consulting services for [Title of consulting services] in accordance with your Letter of Invitation dated [Date]. 

        My fees are [net of taxes, estimated at…, as applicable]

        I hereby submit my Proposal, which includes this Technical and Financial Proposal.

        I understand that you are not bound to accept any Proposal you receive.

        I remain,

Yours Truly,

 

Name of the Consultant :

Address :

 

D.      observations and suggestions

          of the candidate consultant on the terms of reference

1.

2.

3.

4.

5.

 

 

List of Annexes

        Annex A :            Cost Estimate of Services, and Schedule of Rates.

        Annex B : Consultants Reporting Requirements.

        Annex C : Evaluation Criteria.

 

Annex A

Cost Estimate of Services

        (1) Remuneration

 

                          Rate /day              Number of Days            Total (currency)

                      in (currency)                    10

        (2)Facilitation Fee         Rate/day
                                      in(currency)           5

        (3)Reimbursables                                                      

Rate         Units/Days                        Total

        (a) (International)

            (Local)

            Travel  + Taxi                        

 

        (b) Local Transportation                       

        (c) Communications                              

        (d) Hotel Accomodation           

                                                                                                                             Sub-total (2)

 

        TOTAL COST                             

                        

 

ACTIVITY
SCHEDULE (Consultant to modify accordingly)

 

Activity (Work)                                                
periods

 

                        1st        2nd      3rd      4th       5th       6th       7th    8th    9th    10th  11th   12th                                                                                          

Annex B

Consultants Reporting Requirements

 

Reports                                               Date

 

1. Inception Report –  2days                          

2. Progress Reports    After first 3 days

3. Draft Final Report   on the 5^th day            

4. Final Report         After the pilot              

 

Annex C

EVALUATION CRITERIA

 

The Criteria, sub-criteria, and point system for the evaluation of the Technical Proposals are:

                                                                                                                                                                                   Points

 

(i)    Specific experience of the Consultant relevant to the assignment:     60

1)   Adequacy for the assignment                                      60

 

 

(ii)   Key professional qualifications and competence for the assignment:   40

1)   General qualifications                                             40

 

 

                         Total points for criterion (I & ii):          100

 

Note:   -The Evaluation will be based on Quality Based Selection Method.

 

        -Payment will be made upon completion of work by the vendor and certification of job completion by the user department.